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Purchase order

Ensure that a supplier is entered with all the relevant data. Enter name, address, and contact details as well as AMS number and date of expiry. Enter nature of services supplied to facilitate annual CAA report. To place an order press 'Transactions-Parts-Order' This will open the order quick find box. If you wish to edit or print an existing order, enter the order number.  If you are entering a new order, press enter and in window W503 press the blue page in the task bar next to the rubbish bin.  This will open a new order.  New orders are allocated consecutive numbers automatically with no input from the used.  Items to be ordered are NOT entered directly to the screen but via the 'Add Item' button. This is to facilitate adding of ID's and descriptions.  Be sure to link the order to a supplier via the 'Supplier' button.  If the source is in a foreign currency, link the exchange rate and
change the value if needed.  If the source is local leave the rate as the default.   A note to the supplier may be appended to the order by filling in the 'Note' field. Press the 'Add Item' button to add a part to the order.  This will bring up the W903 'Part Find' window.  Type in the part number to be ordered.  It will be noticed that  as  the number is entered, the program will begin to offer the best match in the field called 'Name'.  If the part  offered is correct in the 'Name' field, press 'Use'.  If the part number is not offered, complete the entry of the correct part number and press 'Add'. This will add the number to the list of part numbers in the database.  'Add' will require entry of the part description, group and bin location. Press 'Use' to accept the input.

Order item editor will now appear requiring the entry of Unit cost, Quantity and Item units. (Item units will normally be left as 'Each') A reason for ordering which will not appear on the order print out may be entered. This is handy as it allows recording of the job card or aircraft registration for which the item was ordered to be noted.  Note: A part may be deleted from an order only if none have been received into stock. Once a partial receipt of a part ordered has taken place, the part may not be deleted from the order. Further items may be placed on the order which may then be printed for submission to the supplier.

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